How to create SharePoint Meeting Workspaces using Outlook 2010 (SharePoint 2010)

  • Synopsis

    This guide will show you how to create SharePoint 2010 Meeting Workspaces using Outlook 2010.
  • Applicable to

    All PlexHosted hosted SharePoint 2010 accounts.
  • Prerequisite

  • How to

    Note: You can create a Meeting Workspace site whenever you create a meeting request in Outlook. A Meeting Workspace can be used to share your meeting objectives, to publish documents, to track tasks and to do other collaborative actions pertaining to that specific meeting all from one central location.
    1. Open Outlook.
    2. Go to Home - New Items - Meeting.
    3. SP2010_MSO_Meeting_1

    4. Type the e-mail address of the people you want to invite to the meeting and complete all other necessary information.
    5. SP2010_MSO_Meeting_2

    6. In the Details window, select the drop-down menu for the Quick Access Toolbar and select More Commands.
    7. SP2010_MSO_Meeting_3

    8. From the list of available commands, select Meeting Workspace and then click on Add and then click on OK.
    9. SP2010_MSO_Meeting_4

    10. Click on the Meeting Workspace icon and then click on OK.
    11. SP2010_MSO_Meeting_5

    12. A Meeting Workspace task pane will appear to the right. Click on Change Settings.
    13. SP2010_MSO_Meeting_6

    14. Click on the down arrow next to Select a location and then select Other.
    15. SP2010_MSO_Meeting_7

    16. The Other Workspace Server dialog box will appear. Type the URL of the SharePoint site. The Meeting Workspace site will be a sub-site of the SharePoint site you type here. Click on OK.
    17. SP2010_MSO_Meeting_8

    18. Back to the Meeting Workspace task pane, click on OK.
    19. SP2010_MSO_Meeting_9

    20. Click on Create.
    21. SP2010_MSO_Meeting_10

    22. Outlook will create the workspace in the SharePoint site. A URL to the meeting workspace will be automatically included inside your Outlook request. Click on Send.
    23. SP2010_MSO_Meeting_11

    If you need further assistance, please do not hesitate to contact us.

  • Keywords

    SharePoint, Outlook, create, Meeting Workspaces
  • 4 Users Found This Useful
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